If you would like a formal letter of acceptance on APS/URSI 2017 letterhead in order to begin the travel-visa application process, you may request such a letter by clicking on the link below. Formal Acceptance Letters will be sent only by email.
Request a Formal Acceptance Letter (confirming an accepted paper)
All paper and abstract submissions must be received in PDF format via the symposium Web site on or before Monday, January 16, 2017. This is a firm deadline. Papers will not be accepted after this date. Only electronic submissions in PDF format will be accepted. Please consult this web page for the latest instructions, templates, and format examples. Please do not include page numbers on submitted documents. All papers must be written in clear, idiomatic English. Please note that a paper may be excluded from distribution after the conference (e.g., removal from the proceedings submitted to IEEE Xplore) if the paper is not presented at the conference. Address all AP-S and URSI correspondence, including inquiries concerning papers, the technical program, and copyright forms, to email@example.com.
Please carefully read this important information regarding the format/template to use for your submission.
For an accepted paper to be listed in the technical program, one of the authors of the paper must be registered by April 7, 2017. In the event that this is not possible due to funding or visa issues, another registered attendee must be identified to serve as presenter prior to April 7, 2017.
Papers must be two pages in length, including text, references, and figures. The introduction of the paper should clearly indicate the unique aspects of the submission and how it relates to previous work.
Submissions must be in one of two possible styles:
Eligible entries in the Student Paper Competition must have only one student author, and that student must be the first author. Each additional co-author must submit a signed letter indicating that his/her contribution is primarily advisory. Letters must be in PDF format and must be uploaded to the symposium’s student paper website in the indicated area at the time the paper is submitted. All Student Paper Competition entries will be evaluated using a double-blind review process in addition to the normal review process used for regular submissions. Complete instructions, rules, and guideliens are posted here. For additional information, contact firstname.lastname@example.org.
The language of the symposium is English. The text should be formatted single-spaced and sized for 215.9 x 279.4 mm (8.5 x 11 inch) paper. The title should be horizontally centered 19 mm (0.75 inch) from the top of the first page. The author's (or authors') name and complete organizational affiliation should be two lines below the title. If there are multiple authors, the presenter is to be specified with an asterisk superscript at the end of the name. The text should start three lines below the last name. Paragraphs are to be separated with one blank line, and a minimum font size of 10 points is recommended to maintain readability. Submissions must withstand a linear reduction to 70% of original size and maintain readability. Please do not include page numbers on submitted documents. Only designated contact-authors will receive an (automated) acknowledgement of the submission.
All AP-S summary papers for the 2017 symposium must be submitted in the IEEE standard two-column conference format. Papers cannot exceed two pages in length, including text, references, and figures. The introduction of the paper should clearly indicate the unique aspects of the submission and how it relates to previous work.
Left and right margins should be 15.7 mm (0.6 inches). A 25.4 mm (1 inch) margin should be present at the top and bottom of all pages. The allowed margins, and associated tolerances, for all pages are: 15.7 +/-2.5 mm (0.6 +/-0.1 in) for the left and right margins; 25.4 +/-2.5 mm (1.0 +/-0.1 in) for the top margin; and 25.4 mm (1.0 in) minimum for the bottom margin.
A signed (electronically) IEEE copyright form must accompany all AP-S submissions. Papers submitted without copyright forms will be rejected. Instructions for electronically signing and submitting copyright forms can be found under "Steps for Submission" below. Abstracts or papers submitted without copyright forms will be rejected
Please note that AP-S reserves the right to exclude a paper from distribution after the conference (e.g., removal from the proceedings submitted to IEEE Xplore) if the paper is not presented at the conference.
URSI authors have the option of two different submission formats. Authors may submit a one-page, single-column URSI Abstract, which will be distributed at the symposium in electronic format, but will not be submitted to IEEE Xplore. Authors may alternatively choose to submit a 2-page paper in IEEE 2-column format. By default, 2-page papers will be submitted to IEEE Xplore, but submitting authors have the option to ask that 2-page, 2-column papers not be submitted to IEEE XPlore. URSI authors should choose between these two options. Submitting both formats is not allowed.
Left and right margins should be 25.4 mm (1 inche). A 25.4 mm (1 inch) margin should be present at the top and bottom of all pages.
A signed (electronically) IEEE copyright form must accompany all URSI submissions so that the conference has the right to distribute the work to reviewers. Papers submitted without copyright forms will be rejected. Instructions for electronically signing and submitting copyright forms can be found under "Steps for Submission" below.
To foster active involvement of students and to ensure a future membership of highly qualified researchers in the IEEE Antennas and Propagation Society, the Society sponsors a Student Paper Competition at its annual Symposium. The complete Rules and Guidelines are available here. Questions about the competition should be e-mailed to the 2017 AP-S Student Paper Competition Coordinators (email@example.com).
Papers for the special sessions must comply with all submission requirements and instructions for authors, including the submission deadline. A list of the special sessions is available here and in the submission Web site.
Please note that there are three types of special sessions, AP-S only, URSI only, and joint AP-S/URSI, and this establishes the submission format to be used. An AP-S only session requires papers in the AP-S format, and an URSI only session requires papers in the URSI format. Either the AP-S or URSI format can be used for the joint AP-S/URSI special sessions. Questions on special sessions should be directed to the special session co-chairs at firstname.lastname@example.org. Organizers of the special sessions will be provided additional instructions.