Paper Submission

Authors are invited to submit contributions for review and possible presentation in the symposium on topics of interest to AP-S and URSI including advancements and innovations in the fields of electromagnetics, antennas, and wave propagation. In addition to regularly scheduled sessions for oral and poster presentations, there will be a student paper competition as well as several special sessions, workshops, tutorials, and short courses that will address timely topics and state-of-the-art advancements in these fields. All paper submissions are due January 16, 2017 (23h 59m at International Date Line; UTC -12 hours) This is equivalent to 6:59am January 17, Eastern US Time..

Countdown To Exact Deadline

There will be no extension of the regular paper submission deadline; late or updated submissions will not be accommodated after the deadline.

General Submission Information

All paper and abstract submissions must be received in PDF format via the symposium Web site on or before Monday, January 16, 2017. This is a firm deadline. Papers will not be accepted after this date. Only electronic submissions in PDF format will be accepted. Please consult this web page for the latest instructions, templates, and format examples. Please do not include page numbers on submitted documents. All papers must be written in clear, idiomatic English. Please note that a paper may be excluded from distribution after the conference (e.g., removal from the proceedings submitted to IEEE Xplore) if the paper is not presented at the conference. Address all AP-S and URSI correspondence, including inquiries concerning papers, the technical program, and copyright forms, to papers@2017apsursi.org.

Please carefully read this important information regarding the format/template to use for your submission.

AP-S Submissions

  • Must be 2 pages in length
  • Must be in IEEE 2-column format
  • Authors may optionally choose to not include the paper in IEEE Xplore

URSI Submissions

  • May be either in one-page, single column format or in 2-page, 2-column format
  • Submissions that are one page in length must be formatted in a single column and will not appear on IEEE Xplore for any reason
  • Submissions that are two pages in length must be formatted in IEEE 2-Column format using the AP-S templates and will be submitted to IEEE Xplore unless otherwise indicated.
  • Authors may optionally choose to not include the paper in IEEE Xplore
  • Submissions that are one page, but in 2-column format, will be automatically rejected
  • Submissions that are two pages, but in single-column format, will be automatically rejected

All Submissions

For an accepted paper to be listed in the technical program, one of the authors of the paper must be registered by April 7, 2017. In the event that this is not possible due to funding or visa issues, another registered attendee must be identified to serve as presenter prior to April 7, 2017.

AP-S Authors

Papers must be two pages in length, including text, references, and figures. The introduction of the paper should clearly indicate the unique aspects of the submission and how it relates to previous work.

Additional Instruction for AP-S Authors

URSI Authors

Submissions must be in one of two possible styles:

  1. One-page abstract in single-column format
  2. Two-page paper in IEEE two-column format

Additional Instruction for URSI Authors

AP-S Student Paper Competition

Eligible entries in the Student Paper Competition must have only one student author, and that student must be the first author. Each additional co-author must submit a signed letter indicating that his/her contribution is primarily advisory. Letters must be in PDF format and must be uploaded to the symposium’s student paper website in the indicated area at the time the paper is submitted. All Student Paper Competition entries will be evaluated using a double-blind review process in addition to the normal review process used for regular submissions. Complete instructions, rules, and guideliens are posted here. For additional information, contact spc@2017apsursi.org.

NOTE: The Student Paper Competition is now closed. No further submissions to the SPC are accepted.

Additional Instruction for AP-S Student Paper Competition Authors

Manuscript Preparation

The language of the symposium is English. The text should be formatted single-spaced and sized for 215.9 x 279.4 mm (8.5 x 11 inch) paper. The title should be horizontally centered 19 mm (0.75 inch) from the top of the first page. The author's (or authors') name and complete organizational affiliation should be two lines below the title. If there are multiple authors, the presenter is to be specified with an asterisk superscript at the end of the name. The text should start three lines below the last name. Paragraphs are to be separated with one blank line, and a minimum font size of 10 points is recommended to maintain readability. Submissions must withstand a linear reduction to 70% of original size and maintain readability. Please do not include page numbers on submitted documents. Only designated contact-authors will receive an (automated) acknowledgement of the submission.

Additional Instructions for AP-S Authors

All AP-S summary papers for the 2017 symposium must be submitted in the IEEE standard two-column conference format. Papers cannot exceed two pages in length, including text, references, and figures. The introduction of the paper should clearly indicate the unique aspects of the submission and how it relates to previous work.

Left and right margins should be 15.7 mm (0.6 inches). A 25.4 mm (1 inch) margin should be present at the top and bottom of all pages. The allowed margins, and associated tolerances, for all pages are: 15.7 +/-2.5 mm (0.6 +/-0.1 in) for the left and right margins; 25.4 +/-2.5 mm (1.0 +/-0.1 in) for the top margin; and 25.4 mm (1.0 in) minimum for the bottom margin.

Two-column, two-page AP-S and URSI Templates

A signed (electronically) IEEE copyright form must accompany all AP-S submissions. Papers submitted without copyright forms will be rejected. Instructions for electronically signing and submitting copyright forms can be found under "Steps for Submission" below. Abstracts or papers submitted without copyright forms will be rejected

Please note that AP-S reserves the right to exclude a paper from distribution after the conference (e.g., removal from the proceedings submitted to IEEE Xplore) if the paper is not presented at the conference.

Additional Instructions for URSI Authors

URSI authors have the option of two different submission formats. Authors may submit a one-page, single-column URSI Abstract, which will be distributed at the symposium in electronic format, but will not be submitted to IEEE Xplore. Authors may alternatively choose to submit a 2-page paper in IEEE 2-column format. By default, 2-page papers will be submitted to IEEE Xplore, but submitting authors have the option to ask that 2-page, 2-column papers not be submitted to IEEE XPlore. URSI authors should choose between these two options. Submitting both formats is not allowed.

Two-column, two-page AP-S Templates

Single-column, one-page URSI Templates

Left and right margins should be 25.4 mm (1 inche). A 25.4 mm (1 inch) margin should be present at the top and bottom of all pages.

A signed (electronically) IEEE copyright form must accompany all URSI submissions so that the conference has the right to distribute the work to reviewers. Papers submitted without copyright forms will be rejected. Instructions for electronically signing and submitting copyright forms can be found under "Steps for Submission" below.

AP-S Student Paper Competition

NOTE: The Student Paper Competition is now closed. No further submissions to the SPC are accepted.

To foster active involvement of students and to ensure a future membership of highly qualified researchers in the IEEE Antennas and Propagation Society, the Society sponsors a Student Paper Competition at its annual Symposium. The complete Rules and Guidelines are available here. Questions about the competition should be e-mailed to the 2017 AP-S Student Paper Competition Coordinators (spc@2017apsursi.org).

Rules on the Written Submission

  1. Only one Student Paper Competition (SPC) submission per student is allowed.
  2. For consideration in the Student Paper Competition, the student must be the only student author and must be first author on the paper. Each other co-author must provide a signed letter indicating that his/her contribution to the paper is primarily advisory. (For example, a paper with a student author and three co-advisors would have three letters from the co-advisors at the time of submission.) Letters must be in PDF format. Student authors of student competition papers are REQUIRED to upload these letters IN ADDITION TO THEIR PAPER via this Web site as part of their paper submission.
  3. All SPC papers will be judged using a double-blind review process. In double-blind reviews, the identities of the authors are withheld from the reviewers in addition to the usual practice of having the identities of the reviewers withheld from the authors. Therefore, a student must submit two copies of the SPC paper to the Web site — one without any identifying information, including authors' names, affiliations, funding sources, etc., and one intended for publication in the Symposium proceedings that includes authors' names and affiliations, etc. Other than the identifying information, the two versions of the paper should be identical. Additional information and guidelines regarding paper preparation are available here.

Special Sessions

Papers for the special sessions must comply with all submission requirements and instructions for authors, including the submission deadline. A list of the special sessions is available here and in the submission Web site.

Please note that there are three types of special sessions, AP-S only, URSI only, and joint AP-S/URSI, and this establishes the submission format to be used. An AP-S only session requires papers in the AP-S format, and an URSI only session requires papers in the URSI format. Either the AP-S or URSI format can be used for the joint AP-S/URSI special sessions. Questions on special sessions should be directed to the special session co-chairs at specialsessions@2017apsursi.org. Organizers of the special sessions will be provided additional instructions.

Submit your Paper

Steps for Submission

  1. Create your manuscript.
  2. Proofread and check layout of manuscript. Ensure that your figures are correctly labeled and that any required sponsor acknowledgement is included.
  3. Create a PDF version of your manuscript. There are numerous utilities and operating systems for free PDF creation. IEEE PDF eXpress is not being used this year.
  4. Submit the PDF via the appropriate link by following the flow chart:

    After uploading your paper, you will be directed to the IEEE Electronic Copyright system, which will walk you through electronically signing the appropriate IEEE copyright form.

    PLEASE NOTE: If you encounter an "Unauthorized URL" when attempting to submit the IEEE Electronic Copyright form, please disable any browser plug-ins or extensions, and make sure any firewall software you may use is not blocking the HTTP Referrer header.

  5. A computer generated E-mail is immediately sent to the designated contact authors to provide feedback on a successful submission.
  6. Papers that are not presented at the conference (no-show papers) will be excluded from distribution on IEEE Xplore.

Submission Flow-Chart

Do you already have a Paper Number?

A Paper Number is a 4-digit or 5-digit number.

NO

YES

Is your submission an IEEE AP-S Paper, or an URSI Paper?

AP-S Paper

URSI Paper

Are you entering the Student Paper Competition?

NO

YES

Click here to start your AP-S Paper submission

Be sure to have your
Publish-ready 2-column, 2-page AP-S Paper ready.

Publish-ready 2-Column, 2-Page AP-S Paper

Is your URSI submission a 1-page (single-column) abstract, or a 2-page, 2-column paper?

1-PAGE, 1-COLUMN ABSTRACT

2-PAGE, 2-COLUMN PAPER

Click here to start your URSI 1-Page Abstract submission

URSI Abstrcts cannot exceed one page in length, including text, references, and figures. The introduction of the paper should clearly indicate the unique aspects of the submission and how it relates to previous work. 1-page Abstracts will not be included on IEEE XPlore.

Be sure to have your
1-page, 1-column URSI Abstract ready.

1-page, 1-column URSI Abstrac

Click here to start your URSI 2-page Paper submission

All USRI 2-page papers for the 2017 symposium must be submitted in the IEEE standard two-column conference format. Papers cannot exceed two pages in length, including text, references, and figures. The introduction of the paper should clearly indicate the unique aspects of the submission and how it relates to previous work. During submission, you may choose whether or not you would like your paper to be included in IEEE-Xplore.

Be sure to have your
Publish-ready 2-column, 2-page URSI paper ready.

Publish-ready 2-column, 2-page URSI Paper

NOTE: The Student Paper Competition is now closed. No further submissions to the SPC are accepted.

Collect the required documents, then return to this page.

Note: ALL files are required to be submitted and complete BEFORE the paper submission deadline.

Blind, 2-column, 2-page AP-S Paper, NO AUTHOR-IDENTIFYING INFORMATION Blind, 2-column, 2-page AP-S Paper This document will be judged for the SPC. You need BOTH this anonymized paper, AND the publish-ready non-anonymized paper.
Publish-ready, 2-column, 2-page AP-S Paper, WITH FULL AUTHOR LISTING AND REFERENCES Publish-ready, 2-column, 2-page AP-S Paper This document will be published in the proceedings, if accepted. You need BOTH this publish-ready paper, AND the anonymized paper.
Co-author statement(s) that his/her contribution to the work is primarily advisory. Each co-author must have a separate letter. Sample Co-Author Letter For consideration in the student paper competition, the student must be the only student author and must be first author on the paper. Each other co-author must submit a signed letter indicating that his/her contribution to the paper is primarily advisory. (For example, a paper with a student author and three co-advisors would have three letters submitted from the co-advisors at the time of submission.) The letters must be in PDF format and must be uploaded via this Web site at the time of paper submission.

Click here to start your Student Paper Competition submission

Note: Please have ALL files ready.

Blind, 2-column, 2-page AP-S Paper, NO AUTHOR-IDENTIFYING INFORMATION Blind, 2-column, 2-page AP-S Paper This document will be judged for the SPC. You need BOTH this anonymized paper, AND the publish-ready non-anonymized paper.
Publish-ready, 2-column, 2-page AP-S Paper, WITH FULL AUTHOR LISTING AND REFERENCES Publish-ready, 2-column, 2-page AP-S Paper This document will be published in the proceedings, if accepted. You need BOTH this publish-ready paper, AND the anonymized paper.
Co-author statement(s) that his/her contribution to the work is primarily advisory. Each co-author must have a separate letter. Sample Co-Author Letter For consideration in the student paper competition, the student must be the only student author and must be first author on the paper. Each other co-author must submit a signed letter indicating that his/her contribution to the paper is primarily advisory. (For example, a paper with a student author and three co-advisors would have three letters submitted from the co-advisors at the time of submission.) The letters must be in PDF format and must be uploaded via this Web site at the time of paper submission.